The Tesylate 8 Step Process

Whilst implementing software at various companies we realised it didn’t need to be this difficult. Networking with other business and seeing the headaches with ERP implementations, we decided to set to and designed a process to remove all the pain points we have seen and experienced first hand. The future for business is efficiency at every level, ERP software can assist with this but requires a level of experience and process to ensure the desired outcomes are the outcomes achieved.

1. Business Analysis

Initially we will spend time systematically process-mapping your business in detail, identifying double-entry of data on your existing system and flagging any inefficiencies and system ‘pain points’. From this, we write the System Requirements documentation using our experience of ERP systems and business process best practice to generate a document that is both meaningful and unique to you. A clear and relvent document highlighting your uniquenesses and requirements is essessential for finding software that is the right fit without the need for the most expensive and complex software. 

2. System Shortlisting

Using our extensive knowledge of the ERP market and our database of ERP vendors, we distribute the documentation to the providers who are most likely to have a solution. Using our purpose-built system we shortlist the providers, meeting each one individually and going through your specific requirements with them. During this process we collect indicative pricing, which we review with you to finalise a budget for the system – this is based on Total Cost of Ownership over a set time period (normally 5-10 years). With consideration to your budget and requirements, we put forward a select few to demonstrate.

3. Demonstration

We work with the providers to give three easily-comparable demonstrations to your key personnel. At this stage, we are confident that all providers we put forward will be able to deliver the project successfully, so you save time by only comparing and viewing relevant software. We gather feedback from your attendees and collate this data to make a recommendation, allowing for a decsion to be made on more than just a wim. 

4. Process Alignment

Once you have shortlisted a preferred supplier, we arrange process alignment sessions to review in detail how well the new software fits your processes. Using the documents created in step 1, we meet with each department and the provider to run through each process with a demo system to identify all the gaps, necessary developments and process changes. This is often known as a Gap Analysis or Scoping. The outcome of these sessions is absolute clarity for all parties about the scope, developments and phases of the project. The provider will normally then offer a fixed cost for the rest of the project giving certainty and security. If during these sessions it becomes clear the provider or software is not a good fit, you are not bound to continue with the main project, further de-risking the project. 

5. Project Management

Once the main contract is signed, we manage the entire project for you. We communicate directly with your staff to organise meetings, tasks and report to management regularly. We provide the tools needed to communicate, track and manage tasks, documents and communications in a central project management hub. We keep the project under control for budget and timescales. Beginning with system preparation, we work closely with the provider to ensure the system is configured exactly as per the proposed processes defined in Stage One. Once the system is ready, we check through all processes with relevant members of your staff.

6. Go Live Preperation

We go to the next level of detail when making those small tweaks that make all the difference to the system’s efficiency and usability. Finally, we also write a client-specific User Manual for all your main processes within the new system. This becomes a live document for the team to update and refer to during user testing and go-live to reduce uncertainty and slow adoption. 

7. Go Live

We don’t leave you at Go-Live;  we are always readily available if any issues occur. We’re that extra pair of hands to ensure your team can carry out their roles successfully. 

8. Review

ERP is never over at Go-Live. We believe that to get all the benefits out of a fully-integrated ERP system, you should revisit it every 3 months for at least a year. Since we have already built your new processes, it’s easy for us to come back every 3 months to review how they are working and identify any improvements and tweaks that need to be made – and then get these actioned cost-effectively.

“You’ve written the blueprint for a requirements documentation”

Hannah Suttonwood – Sales Manager at Ascarii, SAP Business 1 partner

Think we could help out on your ERP system? Contact us today.